Digging Out of Deferred Maintenance: 3 Steps to More Preventive, Proactive Schedules [WEBINAR]

While nearly all maintenance managers strive to be proactive and efficient in their work, many end up falling short. Maintenance managers can shift reactive measures to preventive maintenance (PM) schedules. PM schedules help boost team productivity, decrease machine downtime and improve budget in comparison to reactive maintenance.

The webinar, “Digging Out of Deferred Maintenance,” explains the issues with deferred maintenance, and how they cost your organization more in the long run. We provide an insider’s scoop on why the majority of maintenance organizations spend more than 50% of time on emergency work â€” and why these same organizations also reported operating between 10 and 40% efficiency.

Click here to watch the webinar with John Rimer, president of FM360, a facility management consulting service. Below, we’ve highlighted three important steps to quit the habit of deferred maintenance, and transition into a PM-focused maintenance strategy.


Start with a full-scale audit. 

Implementing a PM schedule may sound like a daunting task; however, it’s meant to save you time and cut down on your costs altogether. Research shows reactive maintenance costs organizations nearly three to five times more than PM would have.

To dig themselves out of the maintenance needs that have been put off or inefficiently handled, maintenance managers should invest in a capital replacement plan to account for the next one, three, five and 10 years of infrastructure needs.

While this requires that all end-of-life equipment be replaced, it may not be financially possible to do it all at once. Maintenance managers should assign a scale of priorities when assessing each system to justify the replacement needs of one over another.

These priorities include:

  • Poses a safety threat
  • Imposes a direct or indirect problem for production
  • Poses an inconvenience to staff

To gather insight on the entire facility condition, organizations may receive more accurate estimates from outside contractors, especially if an audit of the entire facility has never been done.


Move forward with a CMMS.

Once a capital replacement plan has been put in place with the appropriate budget forecasted, organizations can continue capturing all maintenance work and assessments with the help of a CMMS.

While your organization may still be waiting on capital funding needed to replace equipment, a CMMS should still house all current PM efforts, as well as other requests that may impact the life expectancy of your equipment.

Using a CMMS allows facility managers to see where resources — manpower, budget and time — are being spent, and if they’re best allocated. This helps managers identify maintenance patterns in their workflow, which in turn helps them anticipate future needs.


Market and monitor to stay ahead.

As Rimer points out, selling and marketing facilities are arguably one of the weakest areas in the industry. Without a PM schedule, facility managers miss out on the opportunity to sell and market their facility and systems for their full worth.

Both maintenance organizations and their customers benefit from a PM schedule. With consistent monitoring, managers can stay on top of maintenance needs, thus achieving a higher ROI on equipment. The less maintenance or replacement required for a piece of equipment, the more of a cost-saver it is to your customers.

Are you getting the most out of your CMMS?


Similarly, a PM schedule boosts the productivity of an organization’s staff by monitoring work orders and accounting for all maintenance needs. This not only reduces the number of breakdowns on machinery and equipment but also the downtime of your staff.

By communicating these selling points to customers, maintenance organizations can add a boost to their business and improve their reputation within the industry.

Today’s maintenance organizations cannot afford to continue without a PM plan in place. By implementing a PM schedule, managers can increase production and productivity of their staff, reduce their overall maintenance costs by nearly half and cut down on their energy usage for an efficient triple bottom line.

Want more? Check out our webinar with John Rimer, “Digging Out of Deferred Maintenance“!