In an analysis of Accruent customer data, we found that reactive maintenance was 10 times as expensive as planned preventive maintenance.

This is based on the typical costs around reactive maintenance. When a piece of equipment fails, emergency costs, downtime, additional parts and labor, and the potential loss in production can stack up quickly. This is where planned preventive maintenance schedules are useful. These plans can allow facilities managers to get ahead of downtime by implementing check-ins on pieces of equipment for repairs. This can be helpful, but potentially wasteful, due to a one sized fit all approach to maintenance.

Reactive to planned preventive maintenance.

Consider scheduled HVAC filter changes, an example of a planned preventive maintenance schedule. If your business concludes that four filter changes a year is average, then you can design contracts to ensure a technician is on-site replacing an HVAC filter for times a year, or once a quarter. This will naturally cut down on reactive work orders due to regular HVAC filter replacements and reduce the prevalence of overworked HVAC units. Check out this infographic on the differences between reactive and preventive maintenance.

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Planned preventive maintenance to predictive and prescriptive maintenance.

What these planned preventive maintenance schedules do not account for are regional climate differences, weather events, store location, or if filters themselves are in need of replacement.

If you have a store in Arizona in the middle of the summer, where there is often an abundance of dust and debris, you may need to change HVAC filters more often than once per quarter. Alternatively, if you have a store in a temperate location like Kansas, you may only need to change your HVAC filter twice per year. This is where remote monitoring can cut the waste out of planned preventive maintenance plans. By remotely monitoring your HVAC units, you have the ability to read when your HVAC system is overworking or operating at baseline. That way you will know when to replace filters at both stores, as your HVAC systems can relay their statuses via the remote monitoring platform.

IoT remote monitoring.

IoT Remote monitoring is about 10% of the cost of a planned preventive maintenance schedule and it can save you numerous costly work orders and naturally eliminate waste from your planned preventive maintenance plans. By remote monitoring key pieces of equipment, organizations are able to see when equipment is struggling to operate and send a technician out in advance to fix the problem before there is catastrophic failure or a loss in product or production.

 Accruent – Maintenance Connection – Blog Posts - Move from Reactive to Predictive Maintenance

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