Key Features of CMMS Software:
- Easy to integrate
- Intuitive navigation
- System security
- Straightforward migrations
- Vendor support
- Full work order visibility
- Full-feature reporting
- Records for audit preparedness
A modern CMMS system should be easy-to-use and device agnostic on mobile so technicians and key personnel in the field can easily retrieve procedures and documentation, check part availability, initiate orders, evaluate maintenance history, maintain compliance and update work orders.
Easy to Integrate
Your CMMS must integrate with other mission-critical systems so your team can effectively capture, analyze and utilize critical data. This is straightforward using Accruent’s Maintenance Connection RESTful API, which can instantly connect key applications to your maintenance management software.
User adoption is essential to the success of a maintenance management software implementation. Easy-to-use, intuitive software is much more likely to be adopted, so look for a CMMS system that is suited to your employees’ processes and responsive to their needs.
Modern, top-tier CMMS systems come equipped with many features to keep your sensitive information safe, including single sign-on for secure authentication, secure cloud storage and refined access to controls, authorizations and restrictions.
CMMS implementation will require data migration from disparate, legacy systems. These migrations should be straightforward in your CMMS solution so you can facilitate collaboration and ensure that your data is comprehensive, up-to-date and actionable.
While a vendor’s CMMS software itself is the most important factor in selection and buying process, the CMMS vendor organization should be equally important. The right CMMS provider will be your partner and offer help with implementation, training, and ongoing support.
Full Work Order Visibility
Effective facility maintenance work requires smooth work order management and execution. A robust CMMS facilitates this by allowing users to review, prioritize, assign, schedule and track both work orders and associated maintenance tasks. It will also provide full visibility into work orders, work order history, part history and more.
Many automations should be available in your CMMS, including the ability to schedule maintenance – by setting up time, usage or condition-based maintenance triggers – and automated alerts to technicians including details like repair histories, checklists, asset manuals and more.
Using customized CMMS reports and analytics, you should be able to extract meaningful data that you can use to pinpoint preventive maintenance needs, manage KPIs and optimize processes and performance.
Records for Audit Preparedness
Your CMMS maintenance management software should help you maintain employee compliance, keep searchable work records and generate the automated audit logs you need to simplify compliance with regulatory, industry, geographic and other audits.